Manually archive email messages, contacts, and other items to an Outlook for Mac Data File (.olm) to easily reduce your inbox size. You can save an .olm file to any location on your Mac or on a different machine for safekeeping.
- Time Machine Manual Backup
- Manual Backup Mac
- Manual Backup Using Time Machine
- Backup Mac To External Hard Drive
If you can wait until you get home to back up, that's fine. Time Machine will wait too. On the other hand, if you are out on the road and you have documents you must back up because they are essential to your work, then carry a little 3.5' disk drive with you and use it for Time Machine backups and just use the manual backup. Apr 17, 2018 There are several different ways to back up a Mac, and for absolute safety, you should use all of them. Incremental macOS backup. This type of backup makes a copy of all your data the first time you run it then, at regular intervals, scans your Mac, identifies files that have been added or changed, and copies those to a backup file.
Back up a Mac. Time Machine is the built-in backup utility for the Mac operating system. It keeps a copy of all your files so you can recover older versions at any time. Further, a Time Machine backup can restore the entire system on your current internal hard drive or a replacement hard drive. Back up with Time Machine. Time Machine is the built-in backup feature of your Mac. It’s a complete backup solution, but you can use other backup methods as well.
Jul 23, 2019 The best way to back up your iCloud Photo Library is to download all its content to your Mac. Your entire digital library is probably huge, so you may need a Mac with a massive drive to handle the volume. Otherwise, back up your iCloud Photo Library to an external drive attached to your Mac.
Newer versionsOffice for Mac 2011
- On the Tools tab, choose Export.Note: Don't see the Export button? Make sure you have the latest version of Outlook. On the Outlook Help menu, click Check for Updates. If all Outlook updates are applied and you still don't see the Export button, look for Export on the Outlook File menu.
- In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue.
- In the Save As box, under Favorites, choose the Downloads folder, and click Save.
- Once your data has been exported, you'll get a notification. Choose Finish.
For information on how to access the data that you've saved in an Outlook for Mac Data File (.olm), see Import email messages, contacts, and other items into Outlook 2016 for Mac.
I want to export to iCloud or to some other type of archive file
The only export option available at this time is the .olm archive file. To request additional export options, visit the Outlook Suggestion Box to leave your feedback. The Outlook team actively monitors this forum.
See also
Note: In Outlook for Windows, older Outlook items are archived automatically on regular intervals, also known as AutoArchive. This is not available in Outlook 2011 for Mac, but you can set up your own data backup -- see Automatically archive or back up Outlook for Mac items.
Export to an Outlook for Mac Data File
When you export to an Outlook for Mac Data File, you can choose to filter information by category or by item type. For example, if you want to transfer networking information from your work computer to your home computer, you could export only items that you've assigned to the Networking category. Similarly, you might want to export all your contacts on your home computer and then import them on your work computer. During the export process, you can choose to keep the exported items in Outlook, or to delete them after they are exported.
- On the File menu, select Export > Outlook for Mac Data File.
- Choose to filter by category or item type. To export all items in Outlook, select Items of the following types, and then select all the check boxes.
- Click the right arrow to continue, and then follow the instructions. The Outlook for Mac Data File uses the .olm extension.Notes:
- If you have a Microsoft Exchange account or directory services account, contacts from the directory are not exported. Similarly, items that are stored in public folders are not exported.
- An Outlook for Mac Data File does not contain account settings or your Outlook preferences.
Export contacts in a tab-delimited text file
To transfer a set of contacts to another computer or application, you can export contacts as a tab-delimited text file, which can be opened by many other mail, spreadsheet, and database applications.
- On the File menu, click Export.
- In the Export Assistant, click Contacts to a list, and then follow the instructions. Tab-delimited files are saved with a .txt extension.Notes:
- If you have a Microsoft Exchange account or directory services account, contacts from the directory are not exported.
- When you export a contact, all the information in Outlook that is related to that contact — such as mailing addresses, birthday, and notes — is included. However, some mail applications might be unable to display the contents of certain fields such as 'Spouse/Partner' and 'Interests.'
- Encryption certificates aren't exported.
Export individual items
You can also export single items as individual files, either to have as a backup or to use in other applications.
- In the item list, select the item that you want to export.To select multiple items, hold down as you choose each one.
- Drag the selection to the desktop or a folder in the Finder.Notes:
- Email messages are exported as .eml files.
- Contacts are exported as vCard (.vcf) files.
- Calendar events and tasks are exported as .ics files.
- Notes are exported as .html files.
For information on how to access the data that you've saved in an Outlook for Mac Data File (.olm), see Import a .pst file into Outlook for Mac from Outlook for Windows.
See also
OS X Mavericks allows you to manually back up your Mac. If you’re too cheap to buy a second hard drive, the most rudimentary way to back up is to do it manually.
You accomplish this by dragging said files a few at a time to another volume — a CD-R, CD-RW, DVD-R, or DVD-RW. (If you use an optical disc, don’t forget to actually burn the disc; merely dragging those files onto the optical-disc icon won’t do the trick.)
By using this method, you’re making a copy of each file that you want to protect.
Yuck! If doing a manual backup sounds pretty awful— it is. This method can take a long, long time, you can’t really tell whether you’ve copied every file that needs to be backed up, and you can’t really copy only the files that have been modified since your last backup. Almost nobody in his right mind sticks with this method for long.
Of course, if you’re careful to save files only in your Documents folder, you can probably get away with backing up only that.
Or if you save files in other folders within your Home folder or have any files in your Movies, Music, Pictures, or Sites folders (which often contain files you didn’t specifically save in those folders, such as your iPhoto photos and iTunes songs), you should probably consider backing up your entire Home folder.
Backing up your Home folder is even easier if you use special backup software.
How to back up by using commercial backup software
Another way to back up your files is with a third-party backup program. Backup software automates the task of backing up, remembering what’s on each backup disc (if your backup uses more than one disc), and backing up only files that have been modified since your last backup.
Furthermore, you can instruct your backup software to back up only a certain folder (Home or Documents) and to ignore the hundreds of megabytes of stuff that make up OS X, all of which you can easily reinstall from the OS X Install DVD.
Your first backup with commercial software might take anywhere from a few minutes to several hours and use one or more optical discs — CD-R, CD-RW, DVD-R, DVD-RW, magneto-optical disc — or nonoptical media, such as another hard drive or any kind of tape backup. Subsequent backups, called incremental backups in backup-software parlance, should take only a few minutes.
If you do incremental backups with optical discs, be sure to label and number all the discs you use during that operation. Your backup software may prompt you with a message such as Please insert backup disk 7. If you haven’t labeled your media clearly, you could have a problem figuring out which disc is disc 7 or which disc 7 belongs to that particular backup set.
One of the best things about good backup software is that you can set it up to automate your backups and perform them even if you forget. And although Time Machine is a step in the right direction and might be sufficient for your needs, it’s not good enough for me.
Why You Need Two Sets of Backups
Time Machine Manual Backup
You’re a good soldier. You back up regularly. You think you’re immune to file loss or damage.
Now picture yourself in the following scenario:
Manual Backup Mac
You leave the office one day for lunch. When you return, you discover that your office has been burglarized, struck by lightning, flooded, burned to the ground, or buried in earthquake rubble — take your pick.
Manual Backup Using Time Machine
Alas, while you did have a backup, the backup disk was in the same room as your Mac, which means it was either stolen or destroyed along with your Mac.
![Backup mac to external hard drive Backup mac to external hard drive](/uploads/1/2/6/4/126421671/766994038.jpg)
Backup Mac To External Hard Drive
This scenario is totally unlikely — but it could happen, and it does demonstrate why you need multiple backups. If you have several sets of backup disks, and don’t keep them all in the same room as your Mac, chances are pretty good that one of the sets will work even if the others are lost, stolen, or destroyed.